Nature of work
An administrative services manager plans, directs, and coordinates supportive services of an organization. His/her responsibilities vary according to the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities. In a small organization, he/she may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.Administrative services managers typically do the following tasks:
Buying, storing, and distributing supplies
Supervising clerical and administrative personnel.
Recommending changes to policies or procedures to improve operations, such as changing what supplies the organization keeps and improving how the organization handles records.
Planning budgets for contracts, equipment, and supplies.
Monitoring the facility to ensure that it remains safe, secure, and well maintained.
Overseeing the maintenance and repairing of machinery, equipment, and electrical and mechanical systems.
Ensuring that facilities meet environmental, health, and security standards and comply with government regulations.
Environment of work
Administrative services manager spends much of his/her day in an office. He/she sometimes makes site visits around the building, goes outdoors to supervise groundskeeping activities, or inspects other facilities under his/her management.Most administrative services managers work full time
Professional life
The following are examples to the types of administrative service managers: Contract administrator handles buying, storing, and distributing equipment and supplies. He/she also oversees getting rid of surplus or unclaimed property.
Facility manager oversees buildings, grounds, equipment, and supplies. His/her duties fall into several categories including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.
The median annual salary of administrative services managers is XXXXXX
Getting the job
Educational requirements vary according to the type of organization and the work he/she does. He/she must have related work experience.A high school diploma is typically required to become an administrative services manager. However, some administrative services managers need at least a bachelor’s degree. Those with a bachelor’s degree typically study business, engineering, or facility management.
Administrative services manager must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge in the variety of supplies, machinery, and equipment that the organization uses. A manager who is concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.
Skills
Analytical skills : An administrative services manager must be able to review an organization’s procedures and find ways to improve efficiency. Communication skills : Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.
Detail oriented : An administrative services manager must pay attention to details. This quality is necessary across a range of tasks from ensuring that the organization complies with building codes to managing the process of buying equipment.
Leadership skills : In managing workers and coordinating administrative duties, administrative services manager must be able to motivate employees and deal with issues that may arise.
Sources and references
www.alolabor.org www.ihrmsyria.org
www.careeroverview.com
www.bls.gov
Arab Standard Classification of Occupations, 2008, Ed. Arab Labor Organization.
Summary
An administrative services manager plans, coordinates, and directs a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.The work of administrative services manager can make a difference in employees' productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. Also, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.